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Effective patient scheduling and time management are essential to improve the productivity and success of your dental practice. Long wait times affect patient satisfaction, especially for those who have taken time off to book dental appointments, as well as the quality of care you provide. When your dental office strategically schedules appointments, your team can better serve patients and ensure that you provide optimal oral health.
Here are some tips for scheduling a dental appointment to consider for your dental practice:
1. Know the time of your procedure and create a system for each procedure.
Knowing how long each dental procedure takes is essential for effective planning. Dental Economics recommends these methods to determine the average duration of the procedure:
Also, be sure to add preparation and transition time if patients require preparation or anesthesia for the procedure. After determining the average time for each procedure, create a system that includes time to discuss dental problems, treatment, follow-up care, and anything else the patient needs for a particular procedure.
2. Set daily, monthly and yearly production goals
A dental office must determine its production targets and report back to its team. Daily appointments must be scheduled to meet production goals. All team members must contribute and work together as a team to achieve production goals.
3. Use an automated appointment reminder system.
You can use a system or software that automatically reminds patients of their appointments by text message, call, or email. This will help patients arrive on time for the program to run smoothly.
4. Have a plan for handling last minute cancellations and no-shows.
Sometimes a last-minute cancellation is unavoidable, but you can manage it using software that automatically detects last-minute cancellations and then contacts one patient at a time on your waiting list until the opening is fulfilled.
5. Block time for emergencies.
Some procedures or late arrivals may take longer than expected and affect your general schedule. To avoid this, you can block specific times for new patients or emergencies. This will help you meet the patient’s needs without interfering with scheduled appointments.
6. Provide convenience
Patients expect comfort or extended hours during the week or weekend. You can make time for extended hours on weekends or one night a week.
7. Schedule morning meetings
You can schedule morning meetings every day to review the entire day’s schedule and identify potential problems for the day and create a plan to solve them.
8. Immediately plan the next meeting.
Make sure to schedule the next appointment immediately after the patient leaves instead of waiting for the patient to schedule their next appointment with a call. You can use dental appointment scheduling software that meets your office goals and schedules patients efficiently.
With these tips, you can minimize waiting times and patient stress in the office, and increase productivity and patient satisfaction.
How do you schedule a patient in a dental office?
How can patient scheduling be improved?
Some patients prefer to speak to a person live rather than scheduling doctor appointments online or via text message. Improving your call center operations by reducing call volume can dramatically improve patient planning.
How do I create a perfect day scheduling in dentrix?
In the appointment book, click Options> Perfect Day Schedule. You should now see the time slots you created in your appointment book operators. This serves as a visual cue to remind you that these times are locked for the production types you have set up.
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